Michael J. Liccar
The township supervisor serves as chief executive officer of the township. The supervisor’s duties and responsibilities include serving as chairman of the township board of trustees, supervisor of the general assistance program and treasurer of all town funds including general assistance, cemetery funds, water system funds and road and bridge funds.
Upon taking office, the township supervisor must post a surety bond equal to the maximum amount of the funds in
custody at any given time. If the supervisor posts a personal bond it must be double the amount provided by a surety company. The highway commissioner may order an increase in the treasurer’s bond for road funds. A copy of the road funds bond must be filed with the county clerk.
Unlike a mayor or village board president, the supervisor may vote on all matters before the town board. Generally speaking, other chief executive government officers may vote only to break a tie. In this regard the supervisor serves as a trustee and may make or second motions, participate in all legislative discussion and should exercise voting power on all issues before the board.
The supervisor maintains sole jurisdiction over the general assistance office and may employ necessary workers without prior approval of the township board of trustees. Salaries for the workers must be appropriated by ordinance from the general assistance budget.
In administering the township general assistance programs, the supervisor adheres to standards approved by the Illinois Department of Human Services.
never permitted on any issue facing the township board.)
The clerk also serves as the local election authority and is responsible for accepting petitions concerning township elections and/or referendums. In this capacity, the clerk is responsible for publishing or posting certain specific notices, including notices for the highway commissioner.
As ex-officio clerk of the road district, the township clerk maintains all records for the highway commissioner. The clerk must also witness bid openings for both the township and the road district. The clerk must countersign all road district orders for payment prior to audit or approval by the township board. The clerk also delivers all approved claims for payment to the supervisor.
The position of clerk is especially important as it pertains to the maintenance of records. The integrity and accuracy of the clerk is important in any court
Clerical may evolve from the word clerk, but the clerk is not necessarily the township board’s secretary. However, much as a competent secretary is a vital cog in the machinery of a well-oiled office, the township clerk is critical to the operation of township government.
maintenance, culvert replacements, tree trimming and removal, branch pick-up, shoulder stone maintenance, roadside mowing and clean-up, sign maintenance, asphalt patching, snowplowing and salting. We also maintain most of our equipment in-house as well as building and grounds maintenance. All this is accomplished with a crew that is dedicated and experienced in all duties of the Road District.
The input that we receive from our residents is very important and your comments help us do a better job. We look forward to hearing from you.
The township assessor is more appropriately an appraiser. The assessor’s responsibilities include the mass appraisal of all taxable property within the township or a multi-township assessment district.
Mass appraisal requires the assessor to perform three fundamental yet vital duties.
1) Discover, list and value all new construction within the jurisdiction.
2) Ensure that existing property is valued at the appropriate statutory level of market value.
3) Assure that similar property is valued in a uniform manner.
In order to fulfill these duties, assessors must annually determine what properties are being altered and visit each to collect data for use in determining market value of new construction. The assessor also must analyze recent sales and perform sales ratio studies to determine which areas require reassessment and must also analyze the fairness of assessments. The assessor reports changes to county officials and also establishes homestead exemptions and responds to complaints about assessments.
Township assessors use the same principles, techniques and methods as those applied by fee appraisers.
The purpose of the assessment is to apportion the tax burden as created by taxing districts: schools, municipalities, park districts, counties and townships. Assessors do not levy, collect or distribute tax revenues.
The assessor funds the office by submitting a detailed budget for approval by the township board. Once the budget is approved by the board, the assessor may use the money for the day-to-day operation of the office.
Any township with a population fewer than 1,000 must become a part of a multi-township assessment district (MTAD) with one or more adjoining townships. Nearly 700 Illinois townships fall into this category. The supervisor and clerk from each township in an MTAD comprise the MTAD board of trustees.
Although they are statutorily provided, tax collectors are inactive in Madison, Will and Cook counties.
In counties with populations more than 150,000 but less than 3 million, the office for township tax collector may be abolished by referendum in a general election.
The township board of trustees is the legislative branch of township government. Each single township has four trustees and a supervisor, which comprise the board. Each board member, elected at-large within the township, has one vote on all issues before the township board.
The policies enacted by the township board are executed by the supervisor and the clerk. The trustees may not establish policy for either the township assessor or the highway commissioner. Trustees do, however, certify tax levies for the township and road district. For the road district, the amount of the levy is determined by the highway commissioner. In their capacity as legislative officers, trustees adopt the annual town budget and appropriation ordinance, the general assistance budget and the road district budget.
Trustees also are responsible for approving all township expenses and auditing bills submitted for payment by the highway commissioner.
The trustees are obligated to approve all legally incurred bills, that is, those appropriated for expenditure. Trustees also must reject for payment all requests that are not debts which have been legally incurred by the township. With few exceptions, the supervisor may make no payments without approval of the board of trustees. There are exceptions: payments for general assistance claims and township and highway department employees’ salaries. The salaries of elected officials shall not be paid until the accounts have been audited and approved.